Overall Process

Note: These instructions are for the following venues: Workshops, Tutorials, Demos, Doctoral Consortiums, and Student Research Competitions.

Once you have received your conditional acceptance notification, you must complete the necessary steps to prepare your final submission for publication. All conference venues that publish papers and extended abstracts in the GI Digital Library (GI DL) will follow this process. Please contact the proceedings chairs (proceedings@mensch-und-computer.de) if you have any questions.

After authors get a conditional acceptance notification, they will receive an email with information about the license statement for the publication. The license statement needs to be added to the submission’s source code. For this, authors will need to decide whether to retain the copyright or add a Creative Commons license. Additionally, authors have to apply the changes requested by reviewers and format their paper according to the instructions in this document.

After successfully generating the final PDF the authors want to publish in the GI DL, the authors add tags for accessibility to the PDF file. The accessible PDF, source files, and all supplemental material (e.g., videos) must be uploaded to ConfTool. This step must be completed in PCS before the “Publication-ready Deadline.” The Associated Chairs (ACs) or venue chairs will decide the final acceptance of the submission. Finally, the authors will receive the final acceptance notification of their submission. After this time, no changes will be required or accepted.

Final Materials for Publication

Document Source for Publication (required)
The source file(s) for your submission (.docx file or .zip archive of LaTeX source). The source file is visible to the chairs only; there is no need to clean or anonymize it.

Final PDF (required)
The final camera-ready and accessible PDF that the authors generated.

Supplemental Materials (optional)
Supplemental Materials are optional but must be uploaded as a single ZIP file. This material will only appear in the GI DL. The ZIP file can contain survey material, source code, data, images, additional videos, slides, etc. Sharing research material to facilitate replicability is optional but recommended. If you submit supplemental materials, a readme file called README.md must be provided describing the files included in the ZIP file. This description should include, for example, the file types contained in the ZIP file, the software needed (if any) to view or execute the files, and any other relevant information explaining how the supplemental material relates to and supports the submission. If you uploaded supplemental materials but did not provide a README.md file, the supplemental material will not appear in the GI DL.

Preparing Your Final Source

Please be aware that copyrights for third-party components in your work must be honored.

LaTeX Authors

LaTeX source requires some preparation for final submission; please go through the ACM’s LaTeX best practices guidelines. Please ensure your source follows these requirements:

• You must use the following “acmart.cls” file (https://muc2024.mensch-und-computer.de/wp-content/uploads/2024/07/acmart-muc.zip), a modified version of the latest (v2.08) acmart template. For a working example, see the Overleaf project.
• SIGCHI publications use the “sigconf” visual style. This is specified in the document class command. You should use \documentclass[sigconf]{acmart} (removing other tags such as “manuscript,” “authordraft,” “anonymous,” and “review”).
• SIGCHI publications use the “ACM-Reference-Format” numbered bibliography style.
• Add the conference information and DOI you received via email to the source code.
• Ensure that your source compiles without errors. Some editors, such as Overleaf, will tolerate errors and generate a PDF, but this is not permissible for the final publication. Please check the error log and correct all compilation errors before submitting your final source.
• Ensure that your bibliography compiles. Accurate bibliographies are required for publication. If your bibliography has missing entries or other errors, your source will not be accepted for publication. Please check the warning log and correct all warnings and errors related to your bibliography before submitting your final source.
• All images are of appropriate quality.
• Provide descriptions (instructions available in the template) for all figures.
• Authors are expected to select one or more descriptors (or “concepts”) from the ACM’s Computing Classification System and add them to their document. CCS is a taxonomy for the computing field. A list of CCS descriptors can be built for your article from https://dl.acm.org/ccs/ccs.cfm. Authors can select one or more descriptors and assign a priority to them. When a list of CCS descriptors has been built, that information must be added to your document. Select “view CCS TeX Code” and check the “Show the XML only” box, copy the XML, and paste the code below the abstract.

Overleaf users can download LaTeX source files in a ZIP format by clicking the “Menu” button on the top-left corner and then clicking the “Source” icon in the “Download” section. Note that all samples and old tex files should be deleted on Overleaf. This can be done by right-clicking each unnecessary file and then selecting the “Delete” option. Authors who need technical support about Overleaf should contact support@overleaf.com.

Word Authors

The ACM Master template that Mensch und Computer is using does not support an easy conversion from single-column to double-column for Word. As such, if you wish to publish your work in double-column, the only option is to switch to LaTeX (see instructions above).

• All authors should ensure they use the latest template version on the ACM Templates page, see Template.docx.
• Add the conference information and DOI that you received via email to the copyright section of the document.
• Please ensure ALL content in your Word document is styled in the correct style. To do so, follow the official ACM Guide. Note: Do not execute the “Manuscript Validation” as the papers will not go through the ACM systems.

License Selection

Authors are given the option to either a) retain the copyright or b) retain the copyright but put the work under a Creative Commons license.

• In the case of option a), the authors will still need to give rights to the Gesellschaft für Informatik (GI) to allow them to host their work in the GI Digital Library. LaTex authors use the command “\setcopyright{rightsretained}” to define whether they keep the copyright. Word authors, in addition to the DOI and conference details, add “© 2024 Copyright held by the owner/author(s). Publication rights licensed to GI.” manually to the copyright section of the paper.
• In the case of option b), the authors can choose from the following licenses: CC by, CC by-sa, CC by-nd, CC by-nc, CC by-nc-sa, CC by-nc-nd, and CC0. If you are unsure about which option is best for you, check out the “License Chooser.” LaTeX authors can use the command “\setcopyright{cc}” in combination with “\setcctype{XX}” where XX can be by, by-sa, by-nd, by-nc, by-nc-sa, by-nc-nd, or zero. Word authors can copy the license images from this list copyright section of the Word file while also writing down which version, for instance: “This work is licensed under a Creative Commons Attribution 4.0 International License.”

Accessibility

Our publications must follow the following Guide to an Accessible Submission. As such, you are required to prepare an accessible PDF after generating your final Camera-Ready PDF. 

Uploading Your Final and Approved Documents to ConfTool

In the final step, the accessible PDF needs to be uploaded to ConfTool for the venue chairs to review. Based on the final version, they will make the final decision on the acceptance of the submission, which will trigger the final acceptance email.